1. Introduction

Welcome to HRAP Suite. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our Human Resources and Attendance Platform.

2. Information We Collect

We collect several types of information to provide and improve our Service:

• Account Information: Name, email address, phone number, and password
• Employee Data: Employee names, contact details, positions, departments, and employment information
• Attendance Data: Clock-in/out times, locations, and attendance selfies (if enabled)
• Leave Records: Leave requests, types, dates, and approval status
• Company Information: Company name, industry, contact details, and organizational structure
• Usage Data: Log data, device information, and how you interact with the Service

3. How We Use Your Information

We use the collected information for various purposes:

• To provide and maintain our Service
• To manage employee attendance and leave records
• To generate reports and analytics
• To notify you about changes to our Service
• To provide customer support
• To detect, prevent, and address technical issues
• To improve and optimize the Service

4. Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Your data is stored securely using industry-standard encryption and is hosted on secure cloud infrastructure (Appwrite Cloud).

5. Data Sharing and Disclosure

We do not sell your personal data. We may share your information only in the following circumstances:

• With Your Consent: When you explicitly authorize us to share specific information
• Service Providers: With third-party vendors who assist in operating our Service (e.g., cloud hosting, email services)
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Your Rights

You have the following rights regarding your personal data:

• Access: Request access to your personal data
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Data Portability: Request a copy of your data in a structured format
• Withdraw Consent: Withdraw consent for data processing at any time
• Object: Object to certain types of data processing

7. Cookies and Tracking

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are files with small amounts of data that are stored on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

8. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If you are a parent or guardian and believe your child has provided us with personal data, please contact us.

9. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Attendance and leave records may be retained for compliance with labor laws and regulations.

10. International Data Transfers

Your information may be transferred to and maintained on servers located outside of your country. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Changes are effective immediately upon posting.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: